eProcurement Policy

SCOPE

The Glad Tidings Bookstore “Standard Procurement Policy”, helps to ensure that supplies and goods are ordered and received and project is completed. Our services are extended to every organization, commission, ministry and component of Reid Temple African Methodist Episcopal Church, and also to the members, officers and employees planning and executing official purchases on behalf of the aforementioned church components. The main objective is to achieve cost savings and to gain a competitive advantage by enhancing customer satisfaction and organizational efficiencies. 

BOUNDARIES

Procurement process includes initiating, planning, selecting, contract writing, monitoring, closing, and completion. 

SUMMARY

  • A completed requisition form by purchaser, approved w/signature by a commissioner and/or other church official authorized to approve funding decisions
  • All documents received by purchaser from Glad Tidings must be approved with a “required signature” before completion
  • Research, an official quote, electronic proofs, and invoice for requisitioned goods from Glad Tidings
  • Time sensitivity for the distribution of requested goods and/or services
  • Requisition close out/Payment by Reid Temple financial office. 

All referenced documents must be approved with required information and authorized signatures for processing through the Glad Tidings Bookstore for payment if deemed by Church Business Office.